General Settings


In general settings, some of the features you will see include the following:

  • Usage and available quota

  • Manage your profile picture

  • Full name
    You can make this anything you want, as it is separate from your ownCloud login name, which is unique and cannot be changed

  • Email address

  • List your group memberships

  • Manage your password

  • Choose the language for your ownCloud interface

  • Account related settings

  • Links to desktop and mobile apps

  • Manage your activity stream and notifications

  • Default folder to save new documents to

  • Your federated sharing ID

  • Social sharing links

  • ownCloud version

The following image is an example screen of the General section:

General settings page

Managing Your Profile Picture

profile picture overview annotated

Changing Your Profile Picture

There are two options to set your profile picture:

  • You can upload an image; or

  • Select an existing profile picture

Upload a Profile Picture

To upload an image from your device, click the "Upload new" upload profile picture button, which opens a file browser with which you can choose an image to upload. After you’ve chosen an image, you will then be able to crop the uploaded image, if required, to just the segment of the image that you want to use for your profile picture. You can see an example in the screenshot below.

set profile picture
Figure 1. Crop the new profile picture

When you’re happy with the image, click Choose as profile picture, and the image will be set as your profile picture.

The image can be a maximum of 20MB in size.

Select a Profile Picture

To select a profile picture from images in your ownCloud, click the Select from Files choose profile picture button button and the profile picture chooser will open. From there, pick the profile picture that you want and click Choose.

select profile picture
Figure 2. Choose a new profile picture

Remove Your Profile Picture

To remove a custom profile picture, click the Remove Profile remove profile picture button button. After that, the image will revert to the default image, present when you first logged in.

Update Your Full Name

To update (or change) your full name, amend the existing text in the text box below “Full name”. After a few seconds, your full name will be auto-saved.

auto save fullname
Figure 3. Successfully updated full name

If the full name cannot be changed, you will see a notification, as in the example below.

cannot change fullname
Figure 4. Problem updating full name

Update Your Email Address

To update your email address, change the address in the text box below “Email” and click Set email.

Update Your Password

update password
Figure 5. Update current password.

To change your password, under Password, enter your current password in the first password field (with the placeholder text “Current password”) and your new password in the second password field (with the placeholder text “New password”), and then click Change password.

Password changes automatically log out all connected browsers/devices.

Set the Language

update language
Figure 6. Change profile’s language

To change the language for your user account, pick the desired language from the drop-down menu under Language. The new language will be auto-saved shortly after you select it.

In the Account section, you will see the following buttons:

account related settings
  • To comply with article 15 of the GDPR framework, ownCloud provides the following buttons to:

    • Request data export

    • Request account deletion

    When a user clicks on one of these buttons, the admin group will receive an email with the users request for further processing.

  • If users need to change their role, they need to click the Request new role button, enter the request and send it to the admin group for further processing. A possible change can be that the user needs to be a group admin for a particular custom group.