ownCloud Web for Users

The square in the upper left corner with the nine tiles is your application switcher. There you can switch between Files and User management and installed apps.

The new search not only scans the content in your ownCloud, but is also prepared to search in applications like chat tools or on the web.

Depending on your preferences or light conditions you can switch between dark mode and light mode.

All the way to the right, the little round icon with your initials opens a menu that takes you to your account information or the settings section, shows your quota as well as usage of storage space and allows you to log out.

Under Personal in the left sidebar you have your private place where you can upload files and folders or create them directly on Infinite Scale.

You can also share files either via public link or internally with others users on the same Infinite Scale instance by invitation. Either way, you can grant permission to access files as Viewer or Editor.

Under Shares you can see all files or folders that have been shared with you. You can accept the share or decline. You can see who the owner of the share is and who else it has been shared with. Then there’s the time or date when the content has been shared.

A click on the three vertical dots opens an actions menu. Actions can be performed on a file or folder depending on the file type (video, text, etc.) and on the permissions granted by the sharer.

Spaces are special folders for teams. They are organized by the team members themselves so that admins don’t need to manage them. Even if members leave, the files stay in place so your team can keep on working.

Under Personal, every user has a private space, while the Spaces area is intended for collaboration, like sharing on a larger scale.

Under Personal, every user can store private files, while the Spaces area is intended for collaboration, i.e., working together on a project, in a department or in a school class.

Members can be added to a Space so that they gain access to all files within the Space and see who else is a member of this Space. Within a Space, members can have different roles. By default, there are the roles:

Viewer can view and download files or folders.

A user with editor privileges for a Space can also edit the Space name and description, change the cover image for a Space and empty the trash bin.

In Spaces there’s the additional role of manager.

Every Space must have at least one manager. Managers of a Space have all the rights of viewers and editors. In addition, they can:

Under Deleted Files you find content that you have deleted from your Personal Space. Here you can either really delete the file for good or restore it if deletion was a mistake.

If you have been using the standard web interface on ownCloud server previously, the new way of sharing may require some getting used to, but it’s even simpler now.

Sharing is either done via the icons to the right of a file or folder or via the Actions menu or by opening the right sidebar and clicking Shares. In any case, the right sidebar provides you a dialog where you can choose between inviting people registered on the Infinite Scale instance by entering their names or email addresses in the Invite field and click Share or by sharing via link.

A quick-action link also works for external people not registered on the Infinite Scale server. Below the Share with people section, provide a name for the link and set an Expiration date and a password before hitting Share. For security reasons, the only possible role for unregistered users is viewer.

If you modified a document stored in Infinite Scale, you can always restore older versions. When collaborating with other people on the same documents, versioning is very important. If you share a document with an editor, you want to be able to check what happened with the document.